Research Travel Grant
The grant is now OPEN!
Award Amount: up to $600
Objective: Offer travel funding to help students present their research at professional conferences or meetings.
Purpose: Presenting research provides students with an opportunity to expand their understanding of the scope of the field, communicate their research to their peers, and network with people with similar interests and goals.
Eligibility: Be a full-time undergraduate student at the University of Kentucky.Have a faculty sponsor.Be registered for the conference or competition. Present research or scholarly work (i.e., paper, poster, research, performance).The same student may not receive more than one Travel Grant per academic year.
Timeline: Travel funds are available on a first-come, first-served basis. Therefore, each applicant should submit her or his application as early as possible, and well in advance of the proposed travel. The application will be reviewed and the applicant will be notified of approval by email. Please allow approximately 4 weeks for review.
For more information on this travel reimbursement policy please contact the Office of Undergraduate Research at 859-257-0049 or via e-mail.
Allowable Expenses:
1. Registration fee
2. Airfare, baggage, and ground transportation
3. Mileage, if a personal car is used for travel
4. Your share of hotel expense (lodging, taxes)
Note: Meal expenses will NOT be reimbursed.
Please note: Students attending the same conference/meeting are expected to share expenses (such a hotel, etc.). Please contact our office to work out the details before applying for a Research Travel Grant:ugresearch@uky.edu.
We are unable to fund travel between the dates of May 15 and June 30 due to fiscal year closeout.
What do I need to do to be reimbursed?
Submit the following applicable items to the Office of Undergraduate Research via e-mail, fax (859-257-8734), or mail or drop-off (211Funkhouser).
All items must be submitted within 30 of the travel START date. If supporting documentation is not received within this time period, you may be forced to forfeit your grant according to UK Accounts Payable regulations.
- Proof of conference registration
- Airfare itinerary to include cost
- Hotel receipt
*All receipts should be itemized.
All receipts must be accompanied by a bank or credit card statement or copy of check showing proof of draft or charge to the account. The account from which the funds were drafted, or the credit card account on which the charges were made, must match the account on the corresponding receipt. These are requirements of the University of Kentucky Accounts Payable Department.
If you have any questions, feel free to contact our office.